TAC EXECUTIVE COMMITTEE APPLICATION

APPLICATION DUE BY FEBRUARY 17

THINGS TO THINK ABOUT BEFORE APPLYING

• Executive Committee members (officers & committee co-chairs) attend at least one meeting every week during the school year.
• Executive Committee members do 2-3 hours of work each week outside of TAC meetings.
• Check your sports/extracurricular/work/academic schedule for next school year before committing to a leadership position in TAC. Use the dates listed below as a guideline for your decision.
• If you want to give to TAC and the community in a big way, we want you! If you cannot dedicate your time and energy for the entire school year, we’d prefer that you not apply for a leadership position.

QUALIFICATIONS

• There is no experience necessary for applicants for a committee co-chair position. Every TAC member has leadership ability regardless of age or experience. If you want to make a difference by personally investing in this organization, don’t be shy – do it! We will train you for every leadership position offered.
• According to the TAC bylaws, applicants for an officer position must have held an officer or co-chair position the previous year.

EXPECTATIONS & REQUIREMENTS

1. Be tobacco-, drug- and alcohol-free.
2. Abide by all Teen Advisory Council bylaws.
3. Be a role model to your peers and the community through your actions and words.
4. Complete all TAC service, shadowing & social requirements in full and on time each semester.
5. Attend ALL summer trainings, at-large TAC meetings, officer & co-chair meetings, monthly update meetings with the Program Coordinator, and the kick-off event.
6. Follow through on TAC responsibilities throughout the entire year no matter what activities you’re involved in outside of TAC at any given time.
7. Help other Executive Committee members whenever possible, and be especially supportive and inclusive of new and less experienced officers & committee co-chairs.
8. Put TAC members first.
   1. Assist and encourage TAC members to participate in games, icebreakers, social activities, service, shadowing, and committee work. 
   2. Initiate activities and participate actively with ALL TAC members in ALL activities.
   3. Set a good example for TAC members to follow.
   4. Ensure that TAC members enjoy the TAC experience and that their health, safety, and happiness come above all else.
9. Refrain from swearing and inappropriate conversations at Youth Resources and/or TAC functions.
10. Wear appropriate clothing to all Youth Resources and/or TAC functions.
11. Treat everyone with respect, and be enthusiastic and positive.
12. Communicate with the Teen Advisory Council team, including:
    1. YR staff
       1. Behavior that puts TAC members or Executive Committee members at risk should be reported immediately to the Youth Resources Executive Director or Teen Advisory Council Program Coordinator.
       2. Any concerns or problems that arise with TAC members, Executive Committee members, agencies that TAC works with, or projects that TAC plans should be discussed with the Teen Advisory Program Coordinator and Youth Resources Executive Director immediately.
    2. Other Executive Committee members
       1. Offer ideas, support and encouragement.
       2. Ask each other for help and be willing to step in where needed, even if a task is not in the purview of your position.
    3. TAC members
       1. Inform members in a timely manner of important TAC policies, events, and responsibilities.
       2. Develop a communication schedule (email, text, phone calls, etc.) to create fluidity through the semester and year.
       3. When an officer or committee co-chair is unsure of what to do or how to handle a particular situation, it is their responsibility to ask the Youth Resources Executive Director or Teen Advisory Council Program Coordinator for assistance.

ABSENCE POLICY

• Officers and committee co-chairs are expected to attend a contract meeting, all summer trainings, and the TAC kick-off event.
• Officers and committee co-chairs are expected to attend EVERY at-large (Friday morning) TAC meeting.
• Officers and committee co-chairs are allowed 2 absences per semester from biweekly Executive Committee meetings.
• Officer and committee co-chair absences from at-large and Executive Committee meetings will be tracked publicly online with the rest of the Council’s absence record.
• Officers and committee co-chairs are expected to use the TAC Absence Form for any absence from an at-large or Executive Committee meeting.
• Excessive absences, excused or unexcused, and/or excessive tardiness will necessitate that an officer or committee co-chairs be released from his or her position on the Executive Committee.

DISCIPLINARY ACTION FOR EXEC COMMITTEE MEMBERS

1. It is the aim of the Teen Advisory Council that volunteer leaders will be given the skills, support, and training to perform their tasks satisfactorily. If an Executive Committee member is not performing satisfactorily, the following steps will be taken:
   1. Youth Resources staff will discuss privately with the Executive Committee member the areas in which extra effort is needed and define concerns and identify problems.
   2. If the behavior or attitude is continual, the Teen Advisory Council Program Coordinator may issue required disciplinary action or release the officer or committee co-chair from his or her leadership position.
2. Executive Committee members with excessive absences or those that continuously arrive tardy or leave early are subject to release from their position.
3. Disciplinary action, such as release of an Executive Committee member from service, is implemented as a last resort or to ensure the safety, effectiveness, and cohesiveness of the Teen Advisory Council team.

WHAT EXEC COMMITTEE MEMBERS CAN EXPECT FROM YR

1. You will be regarded as a valued member of the Teen Advisory Council leadership team.
2. You will be given ongoing support, assistance, education, and direction from the Youth Resources staff.
3. You will be treated fairly, equally, and with respect.
4. We’ll laugh, we’ll have fun, and we’ll have the opportunity to make an incredible impact on the community!

IMPORTANT DATES

APPLICANT MEETING – MUST ATTEND ONE OF THE TWO

These meetings are for any TAC member who is interested in learning more about being on the Executive Committee. All are welcome to attend & learn, but if you plan to submit an application you MUST attend ONE of the TWO. RSVP for the Applicant Meeting you plan to attend at bit.ly/ExecAppMtg23.

Thursday, February 9: Applicant meeting #1 @ YR, 6:00 pm – 7:00 pm
Friday, February 10: Applicant meeting #2 @ YR, 5:55 am – 6:55 am

APPLICATION PROCESS

Friday, February 17: Executive Committee applications due by midnight (Friday night)
Friday, March 3: Officer Candidate speeches and elections @ TAC meeting, 5:55am
**Co-chair selection will be completed by TAC Adult Advisors, the Program Coordinator, and the Executive Director following officer elections.

SHADOWING FOR NEW EXEC MEMBERS – MUST ATTEND ALL ACCORDING TO EXEC POSITION

Monday, April 3: Officer shadowing @ Youth Resources (location may change), 6pm
Tuesday, April 11: Executive Committee shadowing @ Youth Resources, 7pm
Monday, April 17: Officer shadowing @ Youth Resources (location may change), 6pm
Friday, April 21: TAC committee shadowing and 22-23 officers & co-chairs announced @ TAC meeting, 5:55am
Monday, April 24: Executive Committee shadowing & summer training date confirmation @ Youth Resources, 7pm *Mandatory meeting for new Executive Committee members. Please bring your calendar and all dates and times over the summer that you are unavailable (vacations, camps, athletics, freshman orientations, etc.)

CONTRACT MEETINGS

*These meetings will last 15-20 minutes and must be scheduled in advance with the Program Coordinator. May 8th – May 17: Executive Committee individual contract meetings @ Youth Resources, TBD according to your schedule

SUMMER TRAININGS – DATES SUBJECT TO CHANGE

These training dates may be changed by the new Executive Committee with the Program Coordinator to ensure majority attendance. Lunch is provided at long Saturday trainings. Snacks and drinks are provided at all trainings.

Wednesday, May 31: Executive Committee training #1 & Advisor meet & greet @ Youth Resources, 3:30pm – 7:30pm

Saturday, June 17: Executive Committee training #2 @ Youth Resources, 9am – 3pm

Saturday, July 8: Executive Committee training #3 @ Youth Resources, 9am – 3pm

Wednesday, July 19: Executive Committee training #4 @ Youth Resources, 1pm – 5pm

KICK-OFF EVENT ACTIVITIES

Week of July 31 – August 4: Work day @ Youth Resources, 9am – 12pm 

Week of July 31 – August 4: All-TAC kick-off event @ TBD

START OF SCHOOL YEAR

Week of August 7: Executive Committee meeting @ Youth Resources, TBD
Friday, August 18: First TAC meeting @ Ivy Tech, 5:55am

2022-2023 TEEN ADVISORY COUNCIL MEETING SCHEDULE

All TAC meetings are held at 5:55am at Ivy Tech in the Koch Student Commons. Come early for donuts!

August 18 – First meeting of the school year
September 1
September 15
September 22
October 6 – Semester midpoint (half of make-up hours due)
October 20
November 3
November 17
December 1 – Last meeting of the semester

*All first semester service hours due December 13 by 5pm to the Youth Resources office.

January 5 – First meeting of the semester
January 19 – Executive Committee applications available
February 2
February 16 – Executive Committee applications due
March 1 – Semester midpoint (half of make-up hours due); Officer elections
March 15
April 5
April 26
May 10  – Last meeting of the school year

*All second semester service hours due May 10 by 5pm to the Youth Resources office.

APPLICATION FORM